An AGM is the most important event of a company.  Holding an AGM can be an amazing way of ensuring accountability, openness, and having a way for shareholders or members, investors to have to give their feedback.

So if the company is holding AGM. It needs to be ensured that the AGM has all the features and the important factors included which are usually available for a physical AGM.

In order to hold a virtual AGM, one thing that needs to be made sure is that a fair proportion of participants involved in attendance usually means an increase in engagement.

Digitalized virtual AGM is slowly becoming more popular than the way of conducting traditional AGM, as companies have seen the virtual AGM has made a rapid increase in the number of their participants and more engagement for the AGM. That’s why the companies are willing to take their AGM virtual in proper time.

However, one of the biggest benefits of conducting virtual AGM is an organized way of the vote, and having instant results shareholders and numbers often have doubts.

It’s difficult for everyone to attend the AGM, Companies that’s why offer their voters or major shareholders to have a chance to vote post-AGM.

Setting up this process and pose a voting system can be very costly and usually doesn’t attract a high turnout. It has a cost involved with printing, distributing, and counting the votes and risks of changing the results. 

You will receive accurate results at the click of a mouse avoiding the expense.

By taking the voting digital, this will attract and impress your shareholders into thinking about how the company is now embracing change and being more organized.

Make sure your company is offering a simplified get quick boating experience for the shareholders, that whoever will be unable to attend the AGM due to unavoidable circumstances can still participate in the process.

Online voting makes participation quick easy and less time-consuming. Anyone from anywhere in the world can easily attend the meeting and shareholders are able to cast their votes from any smart device. They would not be required to have the software or download anything.

Let’s talk about the few easy steps of an online portal.

Voting 

Voting by hand raising, which we often see at physical meetings, does not work remotely. Instead, we need to use digital tools to enable each qualifying participant to cast their votes when needed. Through the GOCON voting tool, approved participants can cast their votes digitally.

We recommend the following process:

• The given topics to vote on
• Ask shareholders to cast their vote when it is time to vote by clicking the voting button.
• When shareholders vote, the results of the board should be displayed live on the screen instantly with accurate results and be shared with all the participants.  This creates more trust and satisfaction for the shareholders as they can see the results instantly and don’t have to wait too long to know the results, or don’t have to be confused about the results not being accurate.

Allow time between the topics on the agenda in order for the shareholders to feel that they are not being rushed to make up their minds and vote in a super-fast way.

Just as during a physical meeting, unexpected decision points may arise! You can quickly add questions and response options into the voting tool and send personal voting links to approved voters.

You can add instant response options into the voting tool and send that personal voting link to approve.  These results can be shown to the participants live depending on if the company wants to or not.

Regardless this feature could be very beneficial for the shareholders and the company while conducting the AGM

Online Voting for Shareholders

Reducing costs and increasing efficiency

Offering absentee voters the opportunity to cast their votes online will eliminate the costs involved with printing, distributing, and returning postal voting materials. Moreover, you’ll receive your legally valid election results at the click of a mouse – avoiding the expensive process of manual vote-counting. Show your shareholders that your company is embracing digital innovation and allow your voters to participate online.

Online voting in five easy steps:

1. Log onto the online voting platform using your personal username and password
2. Confirm your eligibility to vote while keeping your identity anonymous
3. Securely fill-out the digital ballot paper
4. Double-check and confirm your selections
5. Complete the vote by sending it to the digital ballot box

Digitalizing Absentee Voting at AGM

Shareholders and other eligible voters often have very busy schedules, making it difficult for everyone to attend the annual general meeting. Many companies are thus offering their voters the chance to cast their votes by post in the lead up to the AGM. However, setting up postal voting is very costly and doesn’t attract a high turnout.

AGM voting with GOCON

To run AGM successfully and efficiently, GOCON AGM smoothly facilitates online voting options in real-time with instant results.

With the GOCON AGM Voting system, Shareholders are able to vote on a topic in real-time via any smart device. We provide your company with proper tools for professional skills to carry out the voting system smoothly and transparently. Our services provide your business with an accurate, and independently determined election outcome.

We’ve been offering voting features to 20+organisations for their AGM. Our experience in the webcasting industry is over 12 years. Contact GOCON AGM today to get a smooth and efficient Virtual AGM solution for your company.